Messages carry information in a
brief and condensed manner. Most of the items are incomplete sentence. Only
words that are essential to convey the meaning are used.
Important points.
· Avoid
writing complete sentences
· Avoid
using “I” unless essential
 |
| Tariq Ahmad Malik |
· Use
short verb phrase where possible.
· Quit
articles and other determiners
Format of
the message
· Omit
address.
· Write
the time, day and date on the top.
· Use
brief salutation (Dear-Mr-).
· Emphasize important parts by using capitals and underlining.
· Complete
sentences are not necessary.
· Give
detail of information (if required).
· Do
mention from whom and when the message was received.
· Do
not include any additional information.
· End
with your name.
Specimen Messages
Q1. On behalf of the principal of
your school, you, as school secretary are asked to draft a message from the
notepad of the principal which has following content.
a). Growing tendency of bringing
mobile phones secretly by the students.
b). Sending SMS's, give missed calls and
even taking photos of the classmates.
c). Indiscipline created.
d). All class representatives
including the staff secretary to attend the meeting.
Message
13/04/2018 10:00am Friday
Dear class representatives
And staff secretary,
Students have descended to creating
indiscipline by bringing
mobile phones to the school. They send SMS's and miss
calls to their
classmates and take photos as well. Hence principal wants you
all to
attend a meeting in his office at
02:00 pm today.
Secretary
Asif Ahmad Bhat
|
2.You are the office clerk. Bashir
wani at BHSS Behrampora. Your principal hands over his notepad for writing a
message. The notepad has following points.
a). Growing Tendency of bunking
the classes by the students.
b). Indiscipline created their
upon.
c). All Class representatives
including staff secretary to attend the meeting.
Ans.
Message
17/04/2018 Tuesday 9:30am Monday
For class representatives
And staff secretary,
Students have a growing tendency
to bunk the classes and create indiscipline.
So the principal wants you all
to attend the meeting with him at 2:30pm in his office
today.
Office clerk
Bashir
Bashir Wani
|
Q3. Sameer is your neighbour’s
son. He is coming home from Bangalore. Since their telephone is out of order,
he calls you to leave a message at his parent’s home about his arrival on 17th April by Indigo Airlines. Draft a message.
Ans.
Message
16/04/2018 3:00pm Monday
Mr. Khaliq
Your son Sameer is arriving on April, 17, 2018, by the evening flight of
Indigo Airlines. He dropped the message with us for your phone being out
of order.
Shahid
|
Q4. Your friend Shahid Ahmad was selected as teacher by SSRB, on March, 17, 2018.You went there but he was
away to attend the marriage function of his cousin. Draft a message for
him.
Message
17/03/2018 11:00am Sunday
Dear Shahid,
Came to your residence to congratulate you on your selection in the teacher
line
. I am besides myself with joy for your success. Call me when you are
back. Stay blessed.
Irshad
|
Note: you may be sometimes asked
to draft a message from the dialogue given. The only thing you need to choose
is which message is needed to be translated and to whom.
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